Project sourcing
What to Include in a Project Coating RFQ
An RFQ template and supplier-response checklist for distribution, hotel, residential, and commercial artistic coating projects.
Updated: · 6 min
Direct answer
An actionable RFQ should include buyer identity, project location, service zone, substrate, target finish, net coated area, quantity, document needs, packaging language, and delivery date. A reference image plus “price per square meter?” rarely produces comparable quotations.
Project basics
Provide company and project context so the supplier can assess product, document, and logistics needs.
- Company and contact
- Country, city, and project type
- Distribution, OEM, or project
- Order and delivery timing
Technical information
A reference image is only a starting point; substrate and service conditions are required.
- Zone and net area
- Substrate and photographs
- Interior/exterior and dry/wet
- Color, texture, and sheen
- Sample and acceptance method
Commercial and document needs
Ask MOQ, sample, lead time, and price by SKU, color, and packaging. List TDS, SDS, test, and company-file needs.
- Packaging and label language
- MOQ and sample fee
- Incoterm and currency
- TDS/SDS/report
- Destination requirements
Review the response
A useful reply identifies proposed product, conditions, theoretical quantity, packs, MOQ, lead time, sample, and document status. Unknowns should be marked for sample or project review.
Copyable RFQ structure
Company/market; project/location; service zone; substrate; target finish; net area; quantity; packaging/language; documents; delivery; sample address.
Frequently asked questions
Why not ask only for price per square meter?
Product, substrate, coats, loss, application, and logistics change total cost; a single unit price lacks comparable assumptions.
Can I request a quote without exact area?
Initial discussion is possible with a range marked for review, but a formal quotation needs net area or expected quantity.
Must I disclose the project name?
It can remain confidential, but country, project type, zone, and intended use are needed for product and document review.